Microsoft Outlook

Keyboard shortcuts for Microsoft Outlook

Format text
27 shortcuts
Display the Format menu
  • AltO
Display the Font dialog box
  • CtrlShiftP
Switch case (with text selected)
  • ShiftF3
Format letters as small capitals
  • CtrlShiftK
Make letters bold
  • CtrlB
Add bullets
  • CtrlShiftL
Make letters italic
  • CtrlI
Increase indent
  • CtrlT
Decrease indent
  • CtrlShiftT
Left align
  • CtrlL
Center
  • CtrlE
Underline
  • CtrlU
Increase font size
  • Ctrl]
Decrease font size
  • Ctrl[
Cut
  • CtrlX
Copy
  • CtrlC
Paste
  • CtrlV
Clear formatting
  • CtrlShiftZ
Delete the next word
  • CtrlShiftH
Justify text
  • CtrlShiftJ
Apply styles
  • CtrlShiftS
Create a hanging indent
  • CtrlT
Insert a hyperlink
  • CtrlK
Left align a paragraph
  • CtrlL
Right align a paragraph
  • CtrlR
Reduce a hanging indent
  • CtrlShiftT
Remove paragraph formatting
  • CtrlQ
Tasks
15 shortcuts
Accept a task request
  • CtrlC
Decline a task request
  • CtrlD
Find a task or other item
  • CtrlE
Open the Go to Folder dialog box
  • CtrlY
Create a task when in Tasks view
  • CtrlN
Create a task (any Outlook view)
  • CtrlShiftK
Open selected item
  • CtrlO
Print selected item
  • CtrlP
Select all items
  • CtrlA
Delete selected item
  • CtrlD
Forward a task as an attachment
  • CtrlF
Create a task request
  • CtrlShiftAltU
Switch between Folder/Tasks/To-Do
  • Tab
Undo last action
  • CtrlZ
Flag an item or mark complete
  • Insert
People
19 shortcuts
Dial a new call
  • CtrlShiftD
Find a contact or other item
  • F3
Enter a name in the Search Address Books box
  • F11
Select all contacts
  • CtrlA
Create a message with selected contact as subject
  • CtrlF
Create a contact (when in Contacts)
  • CtrlN
Create a contact (any Outlook view)
  • CtrlShiftC
Open a contact form for the selected contact
  • CtrlO
Create a contact group
  • CtrlShiftL
Print
  • CtrlP
Update a list of contact group members
  • F5
Go to a different folder
  • CtrlY
Open the Address Book
  • CtrlShiftB
Use Advanced Find
  • CtrlShiftF
In an open contact, open the next contact listed
  • CtrlShift.
Find a contact
  • F11
Close a contact
  • Escape
Send a fax to the selected contact
  • CtrlShiftX
Open the Check Address dialog box
  • AltD
Basic navigation
20 shortcuts
Switch to Mail view
  • Ctrl1
Switch to Calendar view
  • Ctrl2
Switch to Contacts view
  • Ctrl3
Switch to Tasks view
  • Ctrl4
Switch to Notes
  • Ctrl5
Switch to Folders list in the Folder pane
  • Ctrl6
Switch to Shortcuts
  • Ctrl7
Switch to next open message
  • Ctrl.
Switch to previous open message
  • Ctrl,
Move between Folder/Outlook/Reading/To-Do
  • CtrlShiftTab
Move around message header lines in the Folder pane
  • CtrlTab
Go to a different folder
  • CtrlY
Go to the Search box
  • CtrlE
In the Reading pane, go to the previous message
  • Alt↑
In the Reading pane, page down through text
  • Space
In the Reading pane, page up through text
  • ShiftSpace
Collapse or expand a group in the email message list
  • ←
  • or
    →
Go back to previous view in the main Outlook window
  • AltB
  • or
    Alt←
Go forward to next view in the main Outlook window
  • Alt→
Select the InfoBar and, if available, show menu of commands
  • CtrlShiftW
Forms
2 shortcuts
Create an InfoPath form
  • CtrlN
Close an InfoPath form
  • CtrlShiftAltT
Macros
1 shortcuts
Play macro
  • AltF8
Visual Basic Editor
1 shortcuts
Open Visual Basic Editor
  • AltF11
Frequently used
16 shortcuts
Close
  • Escape
Go to Home tab
  • AltH
New message
  • CtrlShiftM
Send
  • AltS
Insert file
  • AltN
New task
  • CtrlShiftK
Delete
  • Delete
Search
  • CtrlE
Reply
  • CtrlR
Forward
  • CtrlF
Reply all
  • CtrlShiftR
Copy
  • CtrlC
Send/Receive
  • AltS
Go to calendar
  • Ctrl2
Create appointment
  • CtrlShiftA
Attachment Save As
  • AltJA
Create an item or file
13 shortcuts
Create an appointment
  • CtrlShiftA
Create a contact
  • CtrlShiftC
Create a contact group
  • CtrlShiftL
Create a fax
  • CtrlShiftX
Create a folder
  • CtrlShiftE
Create a meeting request
  • CtrlShiftQ
Create a message
  • CtrlShiftM
Create a note
  • CtrlShiftN
Create an Office document
  • CtrlShiftH
Post to the selected folder
  • CtrlShiftS
Post a reply in the selected folder
  • CtrlT
Create a Search folder
  • CtrlShiftP
Create a task
  • CtrlShiftK
Color categories
1 shortcuts
Delete the selected category from the list in the Color categories box
  • AltD
Calendar
18 shortcuts
Create an appointment
  • CtrlN
Create an appointment (any Outlook view)
  • CtrlShiftA
Create a meeting request
  • CtrlShiftQ
Go to a date
  • CtrlG
Switch to Month view
  • Alt=
Go to the next day
  • Ctrl→
Go to the next week
  • Alt↓
Go to the next month
  • AltPgDn
Go to the previous day
  • Ctrl←
Go to the previous week
  • Alt↑
Go to the previous month
  • AltPgUp
Go to the start of the week
  • AltHome
Go to the end of the week
  • AltEnd
Switch to Full Week view
  • Alt-
Switch to Work Week view
  • CtrlAlt2
Go to previous appointment
  • Ctrl,
Go to next appointment
  • Ctrl.
Set up recurrence for an open appointment or meeting
  • CtrlG
Send/Receive
4 shortcuts
Start a send/receive for all defined groups
  • F9
Start a send/receive for the current folder
  • ShiftF9
Start a send/receive
  • CtrlM
Define Send/Receive groups
  • CtrlAltS
Add web information to items
1 shortcuts
Insert or edit a hyperlink in the body of an item
  • CtrlK
Search
9 shortcuts
Find a message or other item
  • CtrlE
Clear the search results
  • Escape
Expand the search to include all items in module you are in
  • CtrlAltA
Use Advanced Find
  • CtrlShiftF
Create a Search folder
  • CtrlShiftP
Search for text within an open item
  • F4
Find and replace text/symbols in Reading pane
  • CtrlH
Expand search to include items from the current folder
  • CtrlAltK
Expand search to include subfolders
  • CtrlAltZ
Mail
34 shortcuts
Switch to Inbox
  • CtrlShiftI
Switch to Outbox
  • CtrlShiftO
Check names
  • CtrlK
Reply to a message
  • CtrlR
Replay All to a message
  • CtrlShiftR
Reply with meeting request
  • CtrlAltR
Forward a message
  • CtrlF
Mark a message as not junk
  • CtrlAltJ
Display blocked external content
  • CtrlShiftI
Post to a folder
  • CtrlShiftS
Apply Normal style
  • CtrlShiftN
Check for new messages
  • CtrlM
Go to the previous message
  • ↑
Go to next message
  • ↓
Create a message (in Mail view)
  • CtrlN
Create a message (from any Outlook view)
  • CtrlShiftM
Open a received message
  • CtrlO
Delete and ignore a conversation
  • CtrlShiftD
Open the Address Book
  • CtrlShiftB
Add a Quick flag to an unopened message
  • Insert
Display the Flag for follow up dialog box
  • CtrlShiftG
Mark as read
  • CtrlQ
Mark as unread
  • CtrlU
Open the MailTip in the selected message
  • CtrlShiftW
Find or replace
  • F4
Find next
  • ShiftF4
Send
  • AltCtrlSEnter
Print
  • CtrlP
Forward
  • CtrlF
Forward as attachment
  • CtrlAltF
Show the properties for the selected item
  • AltEnter
Mark for download
  • CtrlAltM
Check Mark for download status
  • CtrlAltU
Display Send/Receive progress
  • CtrlB
Flags
1 shortcuts
Open the Flag for Follow Up dialog box
  • CtrlShiftG
Commands in most views
17 shortcuts
Save (except in Tasks view)
  • CtrlS
Save and close (except in Mail view)
  • AltS
Save as (only in Mail view)
  • F12
Undo
  • CtrlZ
Delete an item
  • CtrlD
Print
  • CtrlP
Copy an item
  • CtrlShiftY
Move an item
  • CtrlShiftV
Check names
  • CtrlK
Check spelling
  • F7
Flag for follow-up
  • CtrlShiftG
Forward
  • CtrlF
Send or post or invite all
  • AltS
Endable editing in a field, all views except Mail/Icon
  • F2
Left align text
  • CtrlL
Center text
  • CtrlE
Right align text
  • CtrlR
Printing
1 shortcuts
Open the Page Setup dialog box from Print view
  • AltS

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